Comparison

Waco3 vs Proposify

Proposify is built for sales teams and priced per user, with send caps. Waco3 is built for freelancers and small studios — one flat price, seats included, and the chain keeps going after the signature.

Quick answer

Proposify is a strong proposal tool for sales teams — but it charges $29–$49 per user, caps sends at 10–30 documents a month with $0.30–$0.50 overages, and gates its section analytics to higher tiers. Waco3 Pro is $30/month flat with 2 seats, unlimited documents, per-section engagement analytics in every paid plan, and everything after the proposal: e-signatures with audit certificates, intake surveys, and a delivery tracker for won deals.

Feature comparison

Feature Waco3 Proposify
Proposal builder ✓ AI-drafted or manual, branded ✓ Strong design tooling
E-signatures ✓ Audit trail + Certificate of Completion ✓ Included
Per-section engagement analytics ✓ Every paid plan, never expires Gated to higher (Team) tiers
Signal scores + AI follow-ups from engagement ✓ 0–100 score per recipient ✗ Not offered
Unlimited document sends ✓ No caps on paid plans ✗ 10–30/mo caps + $0.30–$0.50 overages
Seats included ✓ 2 on Pro, 6 on Studio ✗ Priced per user ($29–$49/user)
Client intake surveys ✓ Included ✗ Not their focus
Delivery trackers + live status page after the win ✓ Live read-only status page ✗ Ends at the signature
Templates & starters ✓ Starter kits per niche ✓ Template library
Bilingual EN/ES — product and client emails ✓ Full ✗ English-first
CRM & sales pipeline Coming soon ✗ Integrates with CRMs instead
Online payments / scheduling ✗ Not included ✗ Not included

Choose Proposify if…

  • You run a structured sales team and want a tool built around that buyer — Proposify's pitch is "from conversation to close," and its team workflows reflect it.
  • Proposal design is your obsession. Proposify's design tooling is genuinely strong.
  • You're on a tier that includes its analytics — they're among the deepest sold in the category, and reviewers consistently name analytics as the reason they stay.
  • Your send volume is modest and predictable, so the monthly caps won't bite.

Choose Waco3 if…

  • You never want to do seat math or count sends again. Pro is $30/month flat with 2 seats and unlimited documents — no overage line items.
  • You want section-level analytics without a tier upgrade: read-depth per section, a 0–100 Signal score per recipient, and AI follow-ups drafted from real engagement — included in every paid plan.
  • Your process doesn't end at the signature. The proposal becomes the envelope; the won deal becomes a tracker with a live status page.
  • You also need intake surveys and e-signatures with an audit trail and Certificate of Completion in the same workspace.
  • You work in English and Spanish — Waco3 is fully bilingual, down to the emails your clients receive.

Pricing, side by side

Waco3 Proposify
Model Flat per workspace, seats included Per user, $29–$49/user/mo
Entry Free — $0, document builder forever —
Paid Pro — $30/mo ($288/yr, 2 months free) · 2 seats · unlimited docs · 200k AI credits/mo Send caps of 10–30 docs/mo per tier
Top Studio — $60/mo ($576/yr) · 6 seats · 450k AI credits/mo Overages: $0.30–$0.50 per extra document

Prices verified July 2026. Always re-check before you buy — this category changes pricing often.

The two-person studio math

Here's the math Proposify's pricing page won't do for you. A two-person studio on Proposify's Team plan lands around $82/month — capped at 30 sends. The same studio on Waco3 Pro pays $30/month total: both seats included, unlimited sends, section analytics that never expire, plus surveys, e-signatures, and a client tracker that Proposify doesn't have at any price. Over a year, that's roughly $624 back in your pocket — before counting a single overage fee.

Frequently asked questions

Is Waco3 cheaper than Proposify?
For most freelancers and small studios, yes. Proposify charges $29–$49 per user per month, caps how many documents you can send (10–30 per month depending on tier), and bills $0.30–$0.50 per document over the cap. Waco3 Pro is $30/month flat with 2 seats included, unlimited documents and e-signatures, and 200,000 AI credits — no send caps, no overages, no seat math. Prices verified July 2026.
Does Proposify limit how many proposals I can send?
Yes — Proposify's plans carry monthly send caps of 10–30 documents, with overage fees of $0.30–$0.50 per extra document. Waco3's paid plans have no send caps: documents, e-signatures, and surveys are unlimited on Pro and Studio.
Which has better proposal analytics: Waco3 or Proposify?
Proposify sells some of the deepest proposal analytics in the category — but its section-level analytics are gated to the higher Team tiers. Waco3 includes per-section engagement analytics in every paid plan: the exact minute your proposal was opened, a read-depth verdict for each section (Skimmed / Brief / Engaged / Deep read), a 0–100 Signal score per recipient, and AI follow-ups drafted from what your client actually did.
What does Waco3 do after the signature that Proposify doesn't?
Proposal specialists stop at the signature. In Waco3, the proposal becomes the envelope, and the won deal becomes a delivery tracker with a live, read-only status page your client can check without creating an account. You also get client intake surveys and e-signatures with an audit trail and Certificate of Completion, all in the same workspace.
When is Proposify the better choice?
Choose Proposify if you run a structured sales team that lives in proposal workflows — its design tooling and team-oriented features are built for that buyer, and its analytics are genuinely deep on the tiers that include them. If you're a freelancer or a 2–6 person studio that also needs intake, signatures, and delivery tracking without per-user pricing, Waco3 covers more of the chain for less.

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