Proposal Software That Shows You What Happens After You Hit Send

Most proposal software stops working the moment you hit Send. You get a nice editor, maybe some templates, maybe even e-signatures. But the second that proposal leaves your hands, you're blind. You don't know if the client opened it, whether they read past the first paragraph, or if it's sitting unopened in a spam folder.

So you wait. A day. Three days. A week. You draft a follow-up email, delete it, rewrite it, send it too late. Follow up too soon and you look needy; too late and the deal dies cold.

This is the gap Waco3 was built to close. Not another proposal editor, but a workspace that shows you the exact minute your proposal was opened, which sections got read twice, and what to say next. Learn why clients go silent after receiving proposals.

Waco3 isn't just proposal creation software. It covers the whole arc, from the first draft to the signed deal to the delivered project. Here's what that actually means:

Real Engagement Analytics

See the exact minute your proposal was opened, and which sections got read twice. Every section gets a read-depth verdict: Skimmed, Brief, Engaged, or Deep read. This isn't vanity data; it's the signal that tells you whether to follow up now or wait. Deep dive into proposal tracking.

A Signal Score for Every Recipient

Every recipient gets a 0-100 Signal score, so you follow up with the right person, not just the first one who opened the link. At a glance, you know which deals are hot and which have gone cold. See how engagement tracking works.

Follow-Ups Written from What They Actually Did

Waco3's AI drafts your follow-up from what your client actually did, not a generic template. If they read the pricing three times, the draft addresses pricing. And it always proposes, never sends. You review every word before anything leaves your account.

AI That Asks Before It Writes

Describe your project in plain language. Before drafting, the AI asks you 2 to 4 clarifying questions, then generates three variations of a complete proposal with scope, timeline, deliverables, and pricing. Review, tweak, send. AI is included in every plan.

Waco3 strips away the complexity and keeps only what moves deals forward. Three steps, that's it.

1. Create Your Proposal

Start from a ready-made starter kit built for your niche, let AI draft it after a few clarifying questions, or build from scratch. Add your scope, pricing, timeline, and deliverables. Upload your logo and brand colors. Every proposal looks like it came from a studio. Learn how to write a winning proposal.

2. Send a Trackable Link

Share a live link instead of a PDF attachment that disappears into a downloads folder. Your client sees a polished, branded document (no account, no login, works on their phone). Behind the scenes, Waco3 records opens, read depth per section, and return visits. Privacy-respecting by design: no raw IPs stored, and your own views are excluded.

3. Track, Follow Up, Close, and Keep Going

Watch the Signal score move, follow up with an AI draft based on what they actually read, and when they're ready, they sign right there. The proposal becomes the envelope. E-signature with a full audit trail, no separate tool. And the won deal becomes a tracker with a live status page, so 'any updates?' emails stop before they start.

A photography deal lives on shot lists and usage rights; a video deal lives on revision rounds; a coaching deal lives on intake and packages. Waco3 ships a starter kit per discipline, so the proposal, the agreement, the intake survey and the tracker already speak the language of the job. Browse the kits by industry, or start from the one closest to your work and save your edits as your own template.

Most professionals juggle four or five separate tools: one for proposals, one for signatures, one for quotes and invoices, and a spreadsheet or status emails to track delivery. Every hand-off between tools loses context, wastes time, and breaks your branding.

In Waco3, the chain is unbroken: the proposal becomes the envelope, the won deal becomes the tracker, and the quote becomes the invoice. Your branding stays consistent. Your data flows from one document to the next. Your client sees one polished experience from first hello to final delivery.

• ▤ProposalsAI-drafted, branded, trackable, with signing built in.Audit trail included
• ◫EstimatesRanges and options for work you can’t price to the penny yet.
• ◧QuotesItemised and scope-defined. Quote software →Converts to invoice
• ▦InvoicesBranded, downloadable, shareable as a live link. Invoice software →

And after the yes, every won deal gets a delivery tracker with a live, read-only status page. Your client sees where the project stands without ever creating an account, and you stop writing status emails. Explore the all-in-one platform.

Your Waco3 dashboard gives you a real-time view of every proposal you've sent. No more guessing. No more inbox-refreshing. Just data.

• ◷Open timestampsThe exact minute it was read.To the second
• ▤Read depth per sectionSkimmed, Brief, Engaged or Deep read. A deep read on pricing means they’re comparing you.Per section
• ↻Return visitsA second or third look is your window.Counted per person
• ◉Signal score0-100 per recipient, so you chase the right person.0-100
• ✦AI follow-up draftsWritten from what they actually did. You approve; nothing sends itself.You press send
• ◫Device & referrerPhone at 11pm or desktop at 9am. It changes how you follow up.

Every data point is designed to answer one question: should I follow up right now? That's it. No complexity, no noise, just the signal you need to close. See tracking in detail.

No annual lock-in and no "contact sales" page. Free is $0 and covers documents. Pro is $30/month with all seven modules, 2 seats and 200,000 AI credits a month. Studio is $60/month with 6 seats. AI is included in every plan, never a per-seat surcharge. See the full plan comparison, credits and FAQ.